Contract / Terms Of Service

Stands of minimum 2 meters size can be booked by private persons or companies using the online registration:
A juridically binding agreement about participation on the fair is made once the exhibitor has send or submitted the filled form and has received a confirmation email regarding participation. Please read carefully below about "cancellation of participation".
Prices 2019:

Get 10% on the below prices simply by paying on time, no later than 5th of August.

New exhibitors*: Signup fee EUR 50,00 is to be paid right after registration is approved and will be deducted from the table fee payable in July. More details below.

Price per 2 meter table after discount EUR 111,60.

  • 2 meter table: EUR 124,- (EUR 155,00 incl. VAT)
  • 4 meter table: EUR 248,-  (EUR 310,00 incl. VAT)
  • 6 meter table: EUR 372,-  (EUR 465,00 incl. VAT)
  • 8 meter table: EUR 496,-  (EUR 620,00 incl. VAT)
  • 10 meter table: EUR 620,- (EUR 775,00 incl. VAT)
  • 12 meter table: EUR 744,- (EUR 930,00 incl. VAT)
  • 14 meter table: EUR 868,- (EUR 1085,00 incl. VAT)
  • 16 meter table: EUR 992,- (EUR 1240,00 incl. VAT)
  • 18 meter table: EUR 1116,- (EUR 1395,00 incl. VAT)
  • 20 meter table: EUR 1240,- (EUR 1550,00 incl. VAT)

Invoice will be sent by email mid Juli. Full payment 5th of August 2019.

Cancellation of participation:
  • If you choose to cancel your participation no later than 60 days before the show starts, you will be charged nothing.
  • By cancelling 60 to 30 days before the show start you will be charged 50% of your total rent.
  • By cancelling your participation less than 30 days before the show the full amount shall be paid.
  • If the above terms are not met theexhibitor will not be able to participate in Copenhagen Gem and Mineral show - Nordisk Stenmesse Aarup - Aarhus Sten- og Smykkemesse and Sønderjyske Sten- og Smykkemesse. We will reserve the right to inform any international show about the breach of contract.
The contract gives the exhibitor the right to:
Sale of rocks, minerals , fossils, (stone)gifts , grinding machines, accessories and other items that may be perceived as belonging to these categories.
Stand construction consists of tables at 2x0.8 to 1 meter. At least one accessible power outlet (within max. 15 m ). Power consumption (Max. 60w per meter table, alternatively use LED lights for better lightning).

Exhibitor is responsible for the following:
Lamps and extension power cord. Placing the delivered company name and booth number where people can see it.
The floor of the hall must not be damaged . Please avoid pulling and pushing boxes, etc. across the floor. Use cart instead, any damage must be reported to the organizer immediately.

Floorplan, the location of the exhibitors will be available online before the show and will be at all entrance doors on the days of booth setup.
Changes in table setup, workshop or demonstrations can only be allowed after consultation with the organizer, but we very much welcome creative ideas (Please contact us by email). We try to create the best opportunities for all exhibitors and we are open to suggestions and ideas for change, but no exhibitor must expect that any last minute here- and- now changes can be implemented.

No dismantling of the stand before 17:00 Sunday. This is extremely important as visitors pay admission fees and the quality of the show must be optimal from start to finish.
The organizer is responsible for night watch. Dealers are responsible for their own estate, goods and exhibits during the fair.
*New exhibitors: First time exhibitors will be asked to pay a signup fee once the registration is approved. The fee is deducted from the table registration fee payable in July. The fee is not refunded if registration is cancelled later than 30 days before the show starts. If you also applied for a visa invitation and paid fee for this you will not be asked for signup fee.
  • Payment of booth 5th of August.
  • Friday 6th of September 10.00 - 24.00: Setting up booth/stand.
  • Saturday 7th of September 7.00-9.45: Setting up booth/stand.
  • Saturday 9.45: Exhibitors meet at the kids area and wish each other a good show.
  • Saturday 18.15: Exhibitors meet at the kids area and enjoy a soft drink or a glass of wine.
  • Saturday approx. 19.00: Dinner for the exhibitors who signed up for this.
  • Sunday 8th of September Kl. 23.00: Everyone should now be done packing.
  • The show is open Saturday from 10.00  to 18.00 and Sunday from 10.00 to 17.00

Find Us

Copenhagen Gem & Mineral show
Venue: Rødovrehallen
Rødovreparkvej 425
2610 Rødovre

Office address:
Noerregade 18B
3300 Frederiksvaerk

Days until next show:

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